AI for manufacturing and distribution that processes orders while you make.
Manufacturers, wholesalers and distributors lose hours re-keying orders, answering stock questions and chasing suppliers. AI reads orders, updates your systems, answers routine customer questions and sends one clear report each week.
What it looks like in real life.
Three everyday situations in manufacturing and distribution and how AI changes them. Typical examples: we map your business first.
Purchase orders as PDFs
Purchase orders retyped by hand.
Read, matched to codes and prices, then entered for approval.
Fewer errors and less retyping.
“Where is my order?” calls
Trade customers call all day about orders and delivery dates.
AI answers every call 24/7 with status and dates from your own system.
The sales team gets back to selling.
Monday morning figures
Monday spent pulling figures from three systems.
A report built and emailed at 8am.
Decisions made on Monday morning.
Orders in every format. Data in every system.
Orders arrive as PDFs, emails, spreadsheets and phone calls. Someone types each one into your system, checks stock and replies. Meanwhile suppliers need chasing and the weekly figures take half a day to pull together. We work with manufacturers and distributors in Birmingham, the West Midlands and across the UK.
- Orders re-keyed by hand. Purchase orders are copied line by line, with mistakes found later.
- Stock and delivery questions. Customers ask where their order is and when stock will land.
- Supplier chasing. Confirmations, delivery dates and price changes are chased by email.
- Reporting takes too long. Sales, stock and margin figures are pulled from several systems every week.
Read, entered, reported
Read. Orders from emails, PDFs and spreadsheets read and checked against your product codes and prices.
Entered. Orders entered into your system for a person to approve, with anything unusual flagged.
Reported. One weekly report built and sent automatically, with a plain-English summary of what changed.
Where AI pays back first in manufacturing and distribution.
Order processing
Orders read from any format and entered for approval, so nobody re-keys them. See admin automation.
Customer and trade questions
Order status, stock and product documents answered from your own data, day or night. See AI chatbots.
Supplier chasing
Confirmations, delivery dates and price changes chased automatically, with anything late flagged.
Product data and listings
Product descriptions and specification data drafted for your website and trade portals. See AI for ecommerce.
From first call to working AI.
Map
We look at how your business really runs and where the hours go. For a full picture, our Know Your Domain 30-day AI audit scores every task and gives you a costed plan.
Build
We build the AI around your existing systems at a fixed price agreed before work starts. A person approves anything that matters.
Improve
We check how it is working each month and keep improving it through our AI support plan, with no tie-ins.
Manufacturing questions.
Does it work with our ERP or accounts system?
We work with common systems such as Sage, Xero, QuickBooks and Microsoft 365. Others can usually connect through exports or their own links. We confirm exactly what connects during mapping, before any build is quoted.
What if an order is unclear or wrong?
It is flagged for a person to check. AI never guesses product codes, quantities or prices.
Can it help with trade and B2B customers?
Yes. Order status, stock levels and product documents can be answered from your own data, so your sales team handles the conversations that need them.
How much does it cost?
Every build is quoted at a fixed price before work starts. Ongoing improvements can be covered by our monthly support plan.
More answers in our AI agency FAQs.
24/7 AI call answering
Trade customers calling about orders, stock or delivery dates get answers 24/7 from your own system.
Keep exploring.
01AI automation for small business
Emails, data entry, quotes and reports handled automatically, with people in control.
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02AI for ecommerce
Product listings, SEO fields and imagery drafted by AI in your brand voice, approved by your team.
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03Know Your Domain: 30-day AI audit
An AI audit for SMEs: your processes mapped, every task scored and a costed roadmap.
→How many orders are typed in by hand?
Ask us to call you back. We will show you what AI could process for you and what it would free up.